What is Your State’s Regulations on Electronic Records

[vc_row css=”.vc_custom_1459506798851{margin-bottom: 100px !important;}”][vc_column offset=”vc_col-lg-9 vc_col-md-9″][vc_custom_heading text=”Are You Interested to Learn What Laws in Your State Dictate If You Can Go Paperless” use_theme_fonts=”yes”][vc_column_text css=”.vc_custom_1583011216809{margin-bottom: 25px !important;}”]I have talked to many directors of Community Action Agencies and executives from non-profits that have said they would like to go paperless (electronic records)but the State, auditors, or funders require them to save their paper documents.

Requiring keeping paper documents has been a common practice for many years.  But, in 1999, the National Conference of Commissioners on Uniform State Laws (NCCUSL) create the Uniform Electronic Transactions Act (UETA).  Before the adoption of this Act, most states required banks to retain physical copies of all checks they process. Keeping paper copies of checks became unmanageable and very impractical.  The UETA rectified this by allowing for electronic records retention. It also addresses the need to retain paper copies of other records and contracts, effectively giving legally binding status to electronic documents and signatures.  This Act was not limited to banks but also any organization conducting business.

You can find more info on this Act here: http://www.uniformlaws.org/ActSummary.aspx?title=Electronic%20Transactions%20Act

This Act has been adopted in some form by most states.  Three states have not adopted UETA, they do have laws recognizing electronic signatures (Illinois, New York, and Washington).

If you would like to learn more about your state’s adoption of the UETA, you may find it here.

Arkansas Electronic Records

North Dakota

Indiana Electronic Records Regulations

Maryland Electronic Records Laws

Can Missouri CAP go Paperless Legally

Alabama electronic records legal?

North Dakota Electronic Records

Louisiana Electronic Records Laws

Georgia Electronic Records Requirements

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