Hemingway Solutions AI Invoice Capture

Transform Your AP Department: Process invoices 16x faster, reduce data entry by 90%, and cut costs significantly. Let your finance team focus on strategic growth, not paperwork.

What Are The Features Of Hemingway Solutions AI Invoice Capture?

Processing invoices shouldn’t feel like detective work—but for most businesses, it does.
Invoices arrive in different formats, from multiple vendors, through various channels—email, shared folders, scans, or even paper. Critical details can be hidden anywhere on the page, making manual data entry slow, error-prone, and frustrating.

Our automated invoice capture solution eliminates the chaos.
Hemingway’s software monitors designated email addresses and shared folders, automatically importing incoming invoices. It also supports scanning or simple drag‑and‑drop uploads. Once an invoice enters the system, our state‑of‑the‑art AI technology reads and extracts essential details—no matter where they appear on the document.

We capture key data instantly, including:

Vendor name
Invoice date
Invoice number
Purchase order (PO) number
Invoice total
Tax amounts
Other critical fields – including line items.

The benefits:

Speed – Process invoices in seconds, not hours
Accuracy – Reduce errors from manual entry
Consistency – Handle any format from any vendor
Integration – Store clean, structured data for seamless use in your AP automation workflow
Handwritten invoices – no proboem

With Hemingway, invoice capture is no longer a bottleneck—it’s the fastest, most reliable part of your accounts payable process.

TRY OUR AI CAPTURE FREE

Send any invoice to: aiinvoices@hemingwaysolutions.net
Subject: Test Invoice
Attach your invoice and hit send.

Results emailed back in minutes—no appointment needed!

Note most of the delay is due to email systems. You will get the raw results without any verification or optimization.

The vendor name is the most difficult field to capture so you may see an occasional error. No worry, our verification solution will find and repair most vendor capture errors.

Getting The Captured Data Into Your Accounting System

Hemingway Solutions Invoice Capture can export the metadata to an CSV file that can be used to import into your accounting software. Or you can use API calls to push data into your system.

Success Stories

Dee Bradshaw Director of Purchasing
Community Health Centers, Inc.

The invoice capture and approval process you created for me using Laserfiche has been a life saver. You have no idea how it has made our department run some much more smoothly.

Win Grandstrand Finance Director
Community Action Partnership of Suburban Hennepin

“When I needed an old finance report, I would have to search for it among 30 banker boxes. Now, those reports are available with the click of his mouse. You just can’t imagine how you appreciate that time savings when you’re busy.”

Thor Nelson CFO, Aspen Waste

“The accounts payable workflow they created for us was comprehensive. and well done. I feel much more confident in the process now that there’s less risk of errors.”

Corrie Kuester IT, Minneapolis Star Tribune

They streamlined our AP process and integrated it with PeopleSoft. It saves us so much time.”

Brad Renn Inventory Manager

The invoice approval system you developed has made the process so much better. And it saves us so much time each month!

Bill Rhulman Controller Aspen Waste

After using your AP Approval process, I never want to go back to processing manually.

FAQs

What is AI-powered invoice capture?

AI invoice capture uses artificial intelligence and machine learning to read and extract data from invoices, even if formats vary between vendors, without needing fixed templates. It processes it much like a person would do manually.

How is AI invoice capture better than other solutions

AI invoice capture is better because it doesn’t just “read” a page a character at a time—it understands what the invoice is saying, like an experienced AP clerk that knows where to find the right numbers and names no matter how the page looks. It can spot the invoice number, dates, vendor, and total even when the layout changes, so there’s no need to set up a new template for every supplier. It also learns from past invoices, so it gets better over time and makes fewer mistakes. This makes work faster and smoother. Instead of people typing numbers by hand, the AI pulls the data, checks it, and sends it to the right place, which helps invoices get approved quicker. Because it’s accurate, there are fewer errors, fewer duplicate payments, and fewer delays. If a company has many different suppliers with different invoice styles, AI can handle them all without extra setup. It’s also good at reading line items in tables, even when they’re long or messy. AI can help keep payments safe, too. It checks if amounts and dates make sense and can flag things that look wrong, which helps prevent problems. In the end, this saves time and money, helps teams pay on time, and keeps vendors happy.

What if the vendor changes the format of their invoice?

For a Traditional invoice capture solution rthis would be a problem because it relies on templates to determine what data as where on the invoice. AI does not. For example, it can find a date anywhere on an invoice because it knows what a date looks like.

What if the invoice is handwritten?

AI does an amazing job capturing data from handwritten invoices better than you or I could ever do manually.

Does it work with electronic invoices?

Ai captures invoice data from PDFs, scanned paper invoices, images from mobile device, and even pictures.

How is AI capture different from traditional OCR?

Traditional OCR simply converts scanned text into machine-readable characters one character at a time. AI capture goes further by understanding the context. Traditional OCR has a hard time deciphering a “0” from a “O”. AI know for example that a “O” wouldn’t likely be in a string of number characters.

How accurate is AI invoice capture?

We are seeing accuracy in the high 90’s.

What if AI reads a field incorrectly?

The user can easily manually correct it.

What is the most difficult field on an invoice to capture?

The Vendor name is often the most difficult field to capture because vendors often use a logo instead of writing out their name or the vendor has a couple of names on their invoice. They could be a DBA or a division name and the corporate name. I have seen some pretty good results capturing vendor names from logos. And we often create an exception table so it we have a name that is captured incorrectly all the time we can put it in the exception table and return the correct name. And, we can search your vendor master and pick and closes match.