If you are a non-profit there is an organization that can help you save money on technology purchases. It is TechSoup. It was founded in 1987 as CompuMentor and later known as TechSoup Global, is a nonprofit international network of non-governmental organizations that provide technical support and technological tools to other nonprofits at highly reduced prices.
For example, Microsoft Office Standard typically costs over $300, on TechSoup a non-profit can get a license for $29.
For more information go to http://www.techsoup.org