Serve More Families.
AI Data Capture — Integrated
Into Every Workflow
Our AI engine reads applications, invoices, quotes, and forms — including handwritten documents — automatically extracting and pushing data into your systems. Staff enter data once. The software does the rest.
From Intake to Approval — Fully Automated
We digitize your entire application lifecycle — intake, eligibility, review, approval, notification, and reporting — built around your agency’s exact process.
Multi-channel intake: Web portal, email, walk-in scan, fax-to-digital — all captured in one system.
AI reads handwriting: Captures data from typed and handwritten applications to eliminate manual re-entry.
AI income verification: Automated income checks trigger eligibility decisions without manual review.
Auto-generated letters: Acceptance or rejection letters created and delivered automatically upon decision.
Real-time file access: Staff answer any client question immediately — full file visible in seconds.
LIHEAP / Energy Assistance
Online application intake, AI data capture from state portals, automated eligibility routing, electronic payment processing to vendors, and compliance report generation — all automated end to end.
CSBG
Automate the complete CSBG approval process from intake to completion. AI captures text off applications — even handwritten — to reduce manual data entry. AI-assisted income verification confirms eligibility automatically, and acceptance or rejection letters are generated and sent without staff involvement.
Head Start Onboarding & HR
Streamline new client and employee onboarding with e-forms, automated document collection, e-signatures, and structured approval workflows — fully paperless from day one.
🔍 Instant Document Retrieval
Find any client application in seconds. Answer client questions immediately — no more searching through boxes or desks piled with paper.
📋 E-Forms & E-Signatures
Replace paper forms with smart digital forms. Collect signatures electronically and trigger automated approval workflows the moment a form is submitted.
🛡 Audit-Ready Compliance
Built-in audit trails, version history, and role-based security ensure your agency is always ready for federal and state compliance reviews.
By digitizing applications and automating the approval workflow, we significantly improved our crisis response time. Nobody is looking for information — it’s all right there, instantly.
Catherine Fair — CAP Ramsey WashingtonOur energy assistance approval is now about twice as efficient as before. A Laserfiche workflow made a tremendous difference for our clients and staff.
Cindy Hamilton — CAP of Suburban HennepinFiles were everywhere — desks piled high. A misplaced file took hours. Now we have no paper files and finding anything takes just moments.
Pam Wild — Energy Assistance Director, MN Valley Action CouncilHemingway Solutions has institutional knowledge of our agency and CAP processes that no other provider can match. Truly a partner, not just a vendor.
Cindy Hamilton — Electronic Document Mgmt CoordinatorWe Build Around Your Processes
Phased rollout, dedicated training, and ongoing support — we become part of your team, not just another vendor.
- Free paperless strategy assessment
- Phased rollout — minimal disruption
- Integrates with empowOR, THO, eHEAT & more
- Dedicated training for all staff levels
- We handle complex projects others won’t quote
AP & Invoice Automation
AI Invoice Capture reads invoices from any source, extracts key data, and routes for approval automatically. Cost drops from 0 to under per invoice. Integrates with MIP/Abila, Tyler, Sage, and Dynamics.
