The Government Paperwork Elimination Act (GPEA, Pub.L. 105–277 Title XVII) requires that, that Federal agencies use electronic documents, forms, and signatures to conduct official business with the public. The Act requires agencies, to allow individuals or organizations the option to submit information or transact with the agency electronically and to maintain records electronically. The […]
Monthly Archives: November 2018
10 posts
Some of you have been wondering do I have to keep all your client paper application files and associated paperwork. I did some research to see if there were any state regulations related to going paperless. I found out that the North Dakota Uniform Electronic Transaction Act eliminates legal barriers to the […]
I have talked to several Community Action directors in the state of Maryland that said they thought they could not go paperless because the stare requires them to keep the paper copies of their documents. Here is the Maryland Uniform Electronic Transactions Act that gives legal recognition of electronic records, electronic […]
I have talked to several Community Action directors in the state of Arkansas that said they would love to go paperless but they thought the state required them to keep paper copies of all their applications and associated paperwork. According to state law, an electronic image of a document must […]
In 2001, the Louisiana Uniform Electronic Transactions Act was adopted. The intent of this act was to remove existing barriers to allow businesses to conduct business by electronic means. Under this act, a record, signature, or contract cannot be denied legal effect solely because it is in electronic form or […]
I have talked to a number of Community Action Agency Exec’s in Georgia about going paperless, and some of them are under the assumption that they need to keep paper copies of their documents. This is a big burden for the agency. For example, they have thousands of LIHEAP applications […]
If you are a Community Action Agency who is looking to go paperless but is unsure of the legal requirements to keep paper copies of your client applications and other paperwork, I would suggest you contact your legal counsel and your contacts at your funding sources. I found a great article […]
“When records are well managed, agencies can use them to assess the impact of programs, to reduce redundant efforts, to save money, and to share knowledge within and across their organizations.” BARACK OBAMA Presidential Memorandum — Managing Government Records https://obamawhitehouse.archives.gov/the-press-office/2011/11/28/presidential-memorandum-managing-government-records Under the mandate, federal agencies are required to manage all […]
Here is a description of two CAP offices: 1. ” Files everywhere. People’s desks were piled high. Underneath their desks were piled high. If you needed to find a file, it would take almost all of us to find it.” Cindy Hamilton, Community Action Partnership of Suburban Hennepin 2. “There is virtually no […]