Embracing AI

I understand that Artificial Intelligence is causing huge changes in our world. And the natural tendency of most people is to resist it.

Change is Hard!

I often say people love change when everyone else changes and they can stay the same.

If you are resisting artificial intelligence you are more normal than those to are embracing it.

Almost every new technology has been resisted by many people. Here are a few examples:

Telephone (1876)

Many people were skeptical of the telephone’s usefulness and practicality. Some even believed it to be a demonic device.

the telephone was resisted

Automobile (1886)

People thought early automobiles were noisy, unreliable, and dangerous. They were also seen as a threat to the horse-drawn carriage industry.

automobiles were not embraced by people

Electricity (1879)

People were afraid of the potential dangers of electricity, including fires and electrocution. Some also believed it was unnatural and harmful to health.

most people did not accept electricity when it was invented

Television (1927)

Some people feared that television would lead to a decline in reading and social interaction. Others were concerned about the potential negative impact of television programming on children.

people did not embrace tv when it was invented

Personal Computer

Personal computer (1975): Many people saw personal computers as expensive, impractical toys. They did not believe that they would become an essential tool for work and communication.

I worked at Sperry Univac, one of the largest manufacturers of mainframe computers and there was huge resistance to mini and microcomputers.

And look what happened micro computers are everywhere and there are very few mainframe computers being manufactured these days.

PCs were not embraced by many people when there were 1st produced

Internet (1969)

Early versions of the Internet were slow, unreliable, and difficult to use. Some people feared it would be used for criminal activity or the spread of misinformation.

many people resisted the internet

Resisting Technolgy Does Not Impede It's Progress

All of those technologies advanced and became commonplace no matter how much they were resisted. The same is going to happen to AI. It is advancing at a record rate. And no matter how hard you resist it, it will become commonplace soon.

So, you might as well embrace it and start reaping the benefits.

10 Reasons to Embrace AI:

1. Enhanced Search Capability:

AI can be used to greatly enhance your ability to find critical information on the internet. It can replace your Google searches.

For example, if you would like to find the costs to process an invoice. In the past, you would do a Google search and it would come up with a list of webpages that could answer that query.

But with AI, such as Bing AI, Bart AI, or ChatGPT. You can simply ask it and it searches and provides me with the answer and gives you the references to that data.

Here are the results of asking Bart that question: 

“The cost of processing an invoice varies depending on the type of invoice, the AP process, and the labor involved. According to Ardent Partners’ State of ePayables 2022 report, the average cost to process a single invoice is $13.111. However, Adobe estimates the cost to be between $15 and $40 per invoice2. “

2. Increased Efficiency:

You can see in the example above that AI saves a lot of time on a simple search. But, there are many ways AI can improve your efficiency.

It could help automate repetitive and time-consuming tasks, freeing up you to focus on more creative and strategic activities. This increased efficiency can lead to increased productivity and profitability for you.

An example of this, is that you could train AI to maintaining data on a spreadsheet or sending follow-up emails.

3. Enhanced Decision-Making:

AI can analyze vast amounts of data to identify patterns and trends that humans might miss. This can help you make better decisions about everything from product development to marketing campaigns. Or you could use it to analyze your financial statement, giving you insight, and make recommendations.

For example, an energy assistance department could as AI to look at the data associated with the application processed last year and compare it to this year’s data. And then make suggestions on how the department is doing and what suggestions it might have to improve.

3. Assist in daily tasks (AI-powered virtual assistant):

AI can be used to personal assistant. For example, you could ask AI to draft an email to follow up with a customer. And then you simply edit it and add your personal touches. This can lead to increased customer satisfaction and loyalty.

4. Improved Accuracy and Automation:

AI can automate tasks with improved accuracy and consistency compared to what you could do manually, reducing the risk of errors and improving overall quality. For example, we have used AI to help clients automate the processing of customer POs.

5. Assist With Writing:

AI can be used to generate new ideas and solutions, sparking innovation and creativity in various fields.

A simple example is that you would use AI to give you an outline for an article you wish to write or suggest an eye-catching title.

6. Research:

AI could play a crucial role in your research and discovery, by analyzing complex data and generating new research questions.

For example, AI could be your expert in a field you lack knowledge. You could ask what are the best ways for a company like mine (list details of your company) to reach new customers.

Or, you could ask AI to summarize several articles so that you don’t have to spend the time reading each one.

7. Problem Solving:

AI has the potential to tackle some of your most pressing challenges. 

An example you could give AI a spreadsheet that has your list of all products sold last year and when they were sold. And AI could help develop a forecast and possible manufacturing schedule.

8. Brainstorming

Sometime it is great to have a teammate help you brainstorm ideas for your business. But, that is not always possible. How great would it be to have a digital teammate to help you think of new ideas.

AI could be your brainstorm partner. Here are a couple of examples of how this would work. 

For example you are having difficulty hiring new staff members, you could ask AI to give you a list of possible creative strategies to attract potential people to hire

9. Graphics Designer

If you are like me, making interesting banners for a article or an image to go with a topic you are trying to explain are challenging. 

How great would it be if you could ask AI to read your article and create a eye-catching banner or a image to enhance an article. Good news, AI tools are available to do just that.

10. Continued Learning

If you would like to learn a new skill, AI can streamline the process. You could use AI to learn how to play the guitar, how to write a great blog article, or learn a new technical skill.

Or how great would it be if you could have AI read the top articles on a subject and give you a step-by-step list of action steps to implement the suggestions in the articles?

By embracing AI, we can unlock new opportunities for growth, progress, and a better future for all.

ai graphic design

Other Practical Applications of AI

Invoice Capture

We have developed an AI Invoice Capture that can be used to save hundreds of hours of data entry. This saves time, and money and allows people in the Accounts Payable team to focus on more important tasks. One organization that uses our invoice capture estimates that they save one full-time employee. Read about our invoice capture: Accounts Payable Automation Software | Your Laserfiche Solutions Partner (hemingwaysolutions.net)

Hand Writing Data Capture

Another thing we have used AI technology for is to read the handwriting on service cards for a public utility. This will save the company over $100,000 a year.

What if You Embraced AI This Next Year?

Would it be bad if you were:

  1. more efficient?
  2. more creative?
  3. make better decisions?
  4. more accurate?
  5. saved time?
  6. saved money?

No Excuses!

You might think that using AI like chatgpt, Bing, Bart, or hundreds of other AI models is just for young people.

That is not true I am 72 and have been excited to study this technology for the past 2 years. I could retire but I feel like this is the AI, machine learning and chatbot technologies that are rapidly coming out, and I would miss a fun time to be using these tools in business. So unless you are older than 72, you can’t use age as an excuse.

This AI revolution is not going away, it is growing rapidly and gaining new levels almost every day.

You have a choice: you can be someone who leverages AI tools or become a laggard in the ever-evolving job market. AI is transforming the way we work, and it’s becoming increasingly important to stay up-to-date with the latest technological advancements. By leveraging AI tools, you can automate repetitive tasks, streamline workflows, and make data-driven decisions that can help you excel in your job 1. On the other hand, if you choose not to embrace AI, you may find yourself struggling to keep up with the competition. So, it’s up to you to decide whether you want to be a trailblazer or a laggard in the workplace.

Please feel free to reach out to me if you have any questions or would like to discover how you could use AI to reduce manual data entry.

Larry Phelps

Hemingway Solutions


invoice capture